EMPOWERED PERFORMANCE

If you are interested in redefining paradigms and working with some of the brightest, yet fun people on the planet, Vantedge One Group is the place.

Our experience has taught us that the following principles are crucial for laying the foundation for sustainable results.

Collaboration

We work with the senior leadership in your organization to ensure strategy is converted into goals and objectives and that these are aligned both vertically and horizontally.

Innovation

The market is rich with new technologies and supplier programs, while at the same time, providers are facing a growing need to incorporate creative solutions into their operation. Our solutions are designed to drive customer satisfaction.

Strategic Efficiency

VantEdge One Group helps clients bridge the gap between suppliers and providers, executing strategies that impact healthcare. We understand that aligning the organization to the imperatives of the strategy is essential for long term success.

IMPACT

We are driven to deliver results that make impact. Being a change agent is our core motivation for the sustainability of the healthcare industry. Change is difficult. We take great care to develop and execute solutions that align to the transformation of the organization.

LIFE AT VANTEDGE ONE

Be an Innovator

Innovation has never been so paramount in healthcare. We inspire ourselves to solve the hardest challenges in the healthcare landscape with the simplest solutions. We seek to be the change we want to see in healthcare.

WE HAVE A PASSION FOR SUCCESS

We have the right blend of experienced veterans and enthusiastic early careerists who model progressive attitudes with respect for where healthcare has evolved.

WORK WITH A DIFFERENT TYPE OF TEAM

Be inspired everyday to accept new challenges and further evolve personally and professionally. Work with a diverse blend of talented and driven teammates, consistently motivating one another to achieve the best solution for our clients.

ACTIONS LED BY STRONG VALUES

We believe that values drive behaviors and behaviors drive results. We think as a team, act as a team and contribute as individuals. We believe in openness, collaboration, and delivering creative solutions that resolve issues, that matter.

CAREER

DEVELOPMENT

GROWTH

Our teammates know that growth is critical to maintaining life. We inspire and challenge our teammates to reach higher and push farther with their career objectives – Even if that means a new path later down the road.

CONTINUING EDUCATION

Learning is what inspires creativity. We challenge and foster opportunities for our teammates to learn new skills daily. Whether it is formal education or industry experiences that shape new viewpoints. We encourage you do more and learn more everyday at VantEdge One Group.

NETWORKING

We believe that building a network is key to creating personal balance. Our teammates are encouraged to network and attend the largest industry events in healthcare. It’s not what you know, it’s who you know that will foster the happiness you seek in your career.

BALANCE

Balance of all things is crucial to personal growth. We challenge our teammates to work hard but play harder. We foster office social events, corporate retreats and mandatory time-off to ensure our teammates are always at their best.

CURRENT OPENINGS

Be part of a team of experienced professionals and consultants who have real-world knowledge of the Healthcare industry.

Explore the listed job openings below and join us on our incredible journey.

Position Title:Consultant, Project Manager VantEdge One Group
Reports To:Managing Partner, VantEdge One Group
Location:Chicago, IL

Job Purpose

The Consultant, Project Manager is a critical member of the VantEdge One Group team. Working closely with our Managing Partners, the Consultant, Project Manager leads one or more consulting and/or implementation projects of varying complexities to develop, design and deliver customer solutions. The Consultant, Project Manager plans, directs and coordinates activities for programs and projects to ensure that goals and objectives are accomplished on budget and within prescribed timeframes. As a leader, the Consultant Project Manager directs project engagement teams using collaborative, proactive management methodologies ensuring the successful delivery of project objectives. Frequently working with customers, the Consultant, Project Manager is entrepreneurial and possesses strong communication skills to cultivate relationships necessary for developing new business within current customer engagements. The Consultant, Project Manager will assist and support growth efforts through participation and collaboration with Business Development teams in documentation creation, review, and presentation to customer relationships. Projects are located throughout the United States and Internationally.

Position Title:Consultant, Project Manager VantEdge One Group
Reports To:Managing Partner, VantEdge One Group
Location:Chicago, IL

Job Purpose

The Consultant, Project Manager is a critical member of the VantEdge One Group team. Working closely with our Managing Partners, the Consultant, Project Manager leads one or more consulting and/or implementation projects of varying complexities to develop, design and deliver customer solutions. The Consultant, Project Manager plans, directs and coordinates activities for programs and projects to ensure that goals and objectives are accomplished on budget and within prescribed timeframes. As a leader, the Consultant Project Manager directs project engagement teams using collaborative, proactive management methodologies ensuring the successful delivery of project objectives. Frequently working with customers, the Consultant, Project Manager is entrepreneurial and possesses strong communication skills to cultivate relationships necessary for developing new business within current customer engagements. The Consultant, Project Manager will assist and support growth efforts through participation and collaboration with Business Development teams in documentation creation, review, and presentation to customer relationships. Projects are located throughout the United States and Internationally.

Duties and Responsibilities

Analytics and Problem Solving:

  • Utilize VantEdge One Group methodologies in typical and complex situations while being able to adapt to ambiguous, changing circumstances and new requirements; Be creative with solutions architecture to meet the customers needs always deliver value
  • Deliver defined scope of engagement plan including project management functions as the primary leader for projects; produce status reports, work flow solutions, work plans, staff scheduling, deliverables and outcomes documentation and presentations. Ensure communications are accurate and timely for customer review
  • Identify and document process re-engineering opportunities including current state, future state, and gap analysis mapping; Work with business development partners to expand engagements or further develop relationships based on findings
  • Utilize technology solutions to define, develop and defend financial models including cost-benefit analysis, resource utilization, predicative models, and performance reports
  • Create and maintain scalable documentation for solutions developed to ensure sustainability and transfer to VantEdge One Group and constituents using Microsoft Office Suite and iOS Platform applications
  • Assess customer needs and map to technology opportunities for recommendation to leadership
  • Support business development initiatives through the creation of opportunities, material documentation, and recommendations

Relationship Management:

  • Collaborate with business and technology partners to define and develop scalable solutions for utilization throughout VantEdge One Group and customer opportunities; cultivate relationships with technology partners.
  • Create custom written and oral communications for provider customers and the like defining project deliverables, recommendations, and implementation plans throughout the duration of an engagement
  • Manage day-to-day operational customer relationships including, but not limited to, executive and director-level management
  • Develop and maintain strong industry relationships to further strengthen VantEdge One Group’s innovation and value presence in the healthcare market

Team Management:

  • Lead a diverse, team-based staff in on-site data capture, analysis, and interpretation in complex, provider-based environments to ensure accurate and effective solutions are installed
  • Foster and cultivate and team of diverse professionals for a collaborative and successful culture, while ensuring quality and out comes of engagements
  • Demonstrate self-awareness and appropriately delegate degrees of duties, influence decisions, and guide actions of members for a highly effective and efficient team
  • Cultivate and support professional development initiatives and growth opportunities for the retention of VantEdge One Group team members
  • Participate in staff performance evaluations as the primary manager of on-site and remote working environments

Qualifications

Basic Requirements:

  • Current permanent U.S. work authorization required
  • Bachelor or advanced degrees in Business Administration and/or Health Care Management (MBA, MHA). Other degrees in clinical medicine (MD, RN), engineering or economics will be considered.
  • Desire to be in a fast-paced, entrepreneurial environment working with customers and on company strategic initiatives
  • Experience with formal project management processes, methods and tools including software-based applications
  • A minimum of 3+ years of relevant hospital operations experience including department or service`-line leadership, project-based performance improvement initiatives/role within a hospital/health system or healthcare consulting firm
  • Supply Chain, Revenue Cycle, and Peri-Operative process re-engineering experience
  • Proficient in Microsoft Office suite and iOS applications
  • Willingness and ability to travel every week (Monday-Friday); Some Weekends
  • Work extended hours as necessary

Preferred Requirements:

Education:

  • A Master’s degree in Business Administration, Nursing, Health or Hospital Administration is highly desirable
  • Certification in project management (PMP) and/or change management methodology (Lean, Six Sigma) is a plus
  • Certified Purchasing Manager (CPM), Certified Materials & Resource Professional (CMRP) is a plus

Experience:

  • Healthcare consulting experience in a team-based professional services firm environment; preferably in healthcare perioperative services, support services, and supply chain highly desired
  • Healthcare delivery/provider experience with focused experience in process reengineering, project management and benchmarking and analysis related to clinical documentation and clinical transformation highly desired
  • Experience in healthcare GPO Operations, Contract Management and Standardization, Materials Management, Inventory Management, and Procurement is not required, but highly desirable

Skills:

  • Ability to manage customer expectations for the delivery of project objectives exceeding customer expectations while maintaining accurate time lines and appropriate budget requirements
  • Proven skills in developing great customer relationships and converting business development opportunities
  • Ability to deal and work in ambiguous environments while managing keys decisions for all stakeholders involved
  • Exceptional organization and time management skills, managing team or technology solutions in a fast-paced clinical and/or non-clinical provider environments
  • Strong multi-tasking capabilities in highly complex circumstances, while leading teams, communicating with stakeholders, managing customers, and developing relationships for the continued success of engagements
  • Strong attention to detail and proven data/analytical and process redesign to develop analysis and process improvement recommendations creating a solution that drives measurable, desired results and maintaining customer and team satisfaction goals
  • Excellent interpersonal, verbal, and presentation skills with ability to create custom, succinct communications and scalable solution materials for internal use or customer deliverables
  • Exceptional organization and time management skills to manage multiple priorities at once with fast-paced turnaround
  • Advanced knowledge of MS Office Suite, including Excel pivot tables and v-lookups and basic iOS Platform Solutions and applications

Attributes:

  • Entrepreneurial spirit/interest in working on new business in a fast-growth consulting firm
  • Excellent organizational and time management skills in complex environments
  • Critical thinking and ability to navigate ambiguous and dynamic circumstances and environments
  • Proven team management skills of various professional levels
  • Ability to receive and improve up on constructive feedback for professional growth and the continued development of VantEdge One Group’s culture
  • Excellent interpersonal, verbal communication and presentation skills
  • Perform duties and job-related tasks under pressure and given time lines

Working Conditions

  • Work as a leader and member of a team as well as be a self-motivator with ability to work independently
  • Constantly operates a computer and other office equipment to coordinate work
  • Frequently travels by airplane, train or car as necessary to perform work at another location
  • Generally, works in an office or hospital environment

Physical Requirements

Travel is required for this role and when not working from an office, hospital-based conditions are typical with normal light, heat, air.

Physical Demands:

Occasionally:

  • Standing
  • Walking
  • Climb-Stairs
  • Sitting
  • Finger/Hand Dexterity
  • Talking
  • Hearing
  • Seeing

Benefits

VantEdge One Group offers a competitive compensation and benefits package including medical, dental, and vision coverage to employees and dependents; a Simple IRA plan with a generous employer match; a generous Paid Time Off policy.

VantEdge One Group is fully committed to providing equal employment opportunity in recruitment, employment, compensation, benefits, promotions, transfers, education and all other terms of employment. VantEdge One Group will not discriminate on the basis of age, race, color, gender, marital status, sexual orientation, gender identity, national origin, religion, Vietnam era of veteran status, physical or mental disability, creed, citizen status or any other status protected by federal, state of local law. We endeavor to maintain a drug-free workplace.

Position Title:Associate Consultant, VantEdge One Group
Reports To:Managing Partner, VantEdge One Group
Location:Chicago, IL

Job Purpose

The Associate Consultant for VantEdge One Group is a key member and supporting consultant role with a trajectory towards team leadership, engagement leadership and management. The Associate Consultant will participate and manage multiple aspects of consulting engagements as well as internal development working with members of the practice on initiative execution including conception, issue identification, hypothesis formation, problem solving as well as the research, analysis, and writing of custom business strategies and client deliverables. The Associate Consultant also supports business development activities, facilitates/presents and contribute to intelligence development, adding value across VantEdge One Group.

Duties and Responsibilities

Analytics and Problem Solving:

  • Utilize VantEdge One Group methodologies in typical and complex situations while being able to adapt to changing circumstances and new requirements
  • Conduct client interviews related to data analysis, data interpretation, and process design to identify, recommend, and solve business problems
  • Construct and/or lead data analysis by ensuring efficient data collection, instructing on analytical choices and summarizing conclusions and recommendations
  • Assist in preparation of client deliverables including data analyses, process flows, quality reviews, training, and presentations
  • Plan, organize and prioritize project activities using work plans and other project management tool

Client Relationship Management:

  • Build and manage successful client relationships generating positive client feedback on quality, value, innovation, delivery, and results
  • Appropriately seek client input and cooperation while ensuring project goals are met
  • Effectively obtain client feedback and appropriately respond to client concerns

Professional Acumen:

  • Communicate effectively (written and verbal) and appropriately influence various audiences and levels of client management including risks and recommendations to project management
  • Demonstrate all VantEdge One Group’s core values as well as a high level of self-awareness to respond to all situations and people with poise, professionalism, and appropriate communications

Project Management:

  • Support consulting project scope and overall delivery around project activities, timelines, deliverables, project budgets and outcomes
  • Work with project teams to develop deliverables including methodologies, data analyses, and strategic recommendations
  • Support the preparation, development and delivery of high quality work including presentation of strategic and analytical results to clients
  • Contribute to VantEdge One Group overall and departmental financial and delivery targets by ensuring work is delivered on time and on budget
  • Support the development of project proposals and resource budgets
  • Communicate and integrate consulting project insights and results to the larger VantEdge One Group teams, while looking for ways to contribute to the development of new advisory services and create improved deliverable formats
  • Ensures consistent, efficient and cost effective processes, procedures and appropriate accountability, including effective management of resources

Qualifications

Basic Requirements:

  • Current permanent U.S. work authorization required
  • Bachelor or advanced degrees in Business Administration and/or Health Care Management (MBA, MHA). Other degrees in clinical medicine (MD, RN), engineering or economics will be considered
  • A minimum of 1 year of relevant hospital operations experience including project-based performance improvement initiatives/role within a hospital/health system or healthcare consulting firm setting
  • Supply Chain, Revenue Cycle, and Peri-Operative process re-engineering experience
  • Willingness and ability to travel every week (Monday-Friday)
  • Work extended hours as necessary

Preferred Requirements:

Education:

  • A Master’s degree in Business Administration, Nursing, Health or Hospital Administration is highly desirable
  • Certification in project management (PMP) and/or change management methodology (Lean, Six Sigma) a plus

Experience:

  • Recent healthcare consulting experience in a team-based professional services firm environment
  • Healthcare delivery/provider experience with focused experience in process reengineering, project management and benchmarking and analysis related to clinical documentation and clinical transformation

Skills:

  • Strong attention to detail and proven data/analytical and process redesign skills (including problem solving, quantitative reasoning and workflow mapping) to develop analysis and process improvement recommendations to create a solution that drives measurable desired results and maintains client and team satisfaction
  • Solid written communication and documentation skills to create and edit internal and client deliverables that are succinct, articulate and meet VantEdge One Group’s standards of quality
  • Exceptional organization and time management skills to manage multiple priorities at once with fast-paced turnaround
  • Advanced knowledge of MS Office programs and tools including Excel pivot tables and v-lookups

Attributes:

  • Able to demonstrate a high degree of self-awareness and ability to accurately gauge others to appropriately guide thinking and behavior, especially in difficult situations
  • Ability to appropriately influence clients and willingness to accept and integrate constructive feedback
  • Flexible learning mind-set to fully understand and integrate VantEdge One Group’s methodology with a high level of critical thinking and ability to navigate ambiguous and dynamic circumstances and environments
  • Excellent interpersonal, verbal communication and presentation skills
  • Perform duties and job-related tasks under pressure and given time lines

Working Conditions

  • Work as a member of a team as well as be a self-motivator with ability to work independently
  • Constantly operates a computer and other office equipment to coordinate work
  • Frequently travels by airplane, train or car as necessary to perform work at another location
  • Generally, works in an office or hospital environment

Physical Requirements

Normal light, heat, air and space in an office-based and hospital-based work environment

Physical Demands:

Occasionally:

  • Standing
  • Walking
  • Climb-Stairs
  • Sitting
  • Finger/Hand Dexterity
  • Talking
  • Hearing
  • Seeing

Benefits

VantEdge One Group offers a competitive compensation and benefits package including medical, dental, and vision coverage to employees and dependents; a Simple IRA plan with a generous employer match; a generous Paid Time Off policy.

VantEdge One Group is fully committed to providing equal employment opportunity in recruitment, employment, compensation, benefits, promotions, transfers, education and all other terms of employment. VantEdge One Group will not discriminate on the basis of age, race, color, gender, marital status, sexual orientation, gender identity, national origin, religion, Vietnam era of veteran status, physical or mental disability, creed, citizen status or any other status protected by federal, state of local law. We endeavor to maintain a drug-free workplace.

Position Title:Implementation Specialist, VantEdge One Group
Reports To:Consultant, VantEdge One Group
Location:Chicago, IL

Job Purpose

While working as part of a team or independently, the Implementation Specialist for VantEdge One Group is a key member to engagement projects and technology system implementations throughout a nation-wide customer base. The Implementation Specialist is responsible for installing and maintaining the suite of VantEdge One Group technology offerings including: performing healthcare change management functions while implementing solutions, training on sustainable and best-practice uses, and troubleshooting any technical issues for our hospital and provider-based customers. Other duties include answering questions from customers regarding the business application of these programs, business process change management and data analysis.

The Implementation Specialist, will travel to customer locations typically leaving on Sunday or Monday and returning on Thursday. Some weekend and evening shifts will be required for customer-specific implementation projects. It is often possible for the Implementation Specialists to assist customers from a remote location, troubleshooting an issue or providing training. Implementation Specialists may be asked to provide project management assistance, data conversions, product demonstrations, and software upgrades in addition to application support.

Duties and Responsibilities

Early careerist implementation project professional who manages the relationships with client site and technology solution providers during entire project-specific Implementation phase.

Engagement and Project Support:

  • Develop custom and scalable implementation protocols for VantEdge One Group’s technology and solutions suite
  • Ensure client satisfaction and retention through timely solution delivery within defined timeliness
  • Work directly with customer and software solution stakeholders to resolve issues and provide solutions
  • Remain engaged with client throughout implementation, until client is successfully running VantEdge One Group solutions
  • Interact/collaborate with VantEdge One Group members and associates in sales and customer service functions
  • Develop and maintain consistent standards for project delivery, implementation protocols, training methodologies, and any other process as defined by project scope
  • Reviews project proposals with project leadership for scope and implementation consistency
  • Ability to communicate effectively and build rapport with team members, provider customers and clients

Application Installation/Implementation:

  • Participates in multiple implementation and/or installation projects at one time, multitasking through the management of each project
  • Manages Implementation Service deliverables throughout project installation including milestones and project schedule; adhere to Salesforce communications methodologies for project deliverables
  • Tracks and coordinates all moving pieces of the Implementation from start to end; Creates and communicates status reporting for both internal and external purposes
  • Primary level of escalation for onsite installation team; Confers with implementation team, management or account management to locate the appropriate parties to provide technical advice
  • Follow solutions and implementation guidelines as indicated by the client and provider organization
  • Remain engaged with client throughout implementation, until client is successfully utilizing technology solutions
  • Manages project closure and handoff to technology solutions Account Manager and Help Desk

Application Training:

  • Creates, in collaboration with technology solutions administration, custom training modules for the implementation and sustainment of VantEdge One Group technology solutions in customer locations
  • Applies standard software change management methodologies for the ensured utilization in customer locations
  • Delivers, supports, and maintains training efforts for customers utilizing technology solutions
  • Continually works with technology solutions to remain up-to-date with training and implementation protocols

Qualifications

Basic Requirements:

  • Bachelor’s degree or equivalent in education and experience
  • 1 to 3 years of experience working in a client service/customer service environment or systems integration environment
  • Strong interpersonal skills with the ability to build effective working relationships
  • Strong problem-solving skills
  • Strong communication skills, both verbal and written
  • Ability to learn quickly and multitask in a fast-paced environment
  • MS Office, including Outlook, Word and Excel
  • Very good understanding of Windows-based PC’s and operating systems
  • Strong understanding of iOS platforms and the use of tablet-based hardware
  • Ability to remain calm under pressure and be diplomatic yet firm in difficult situations
  • Willingness and ability to travel every week
  • Work as a member of a team as well as be a self-motivator with ability to work independently
  • Ability to work assigned shifts on a flexible schedule with varying hours; Work extended hours as necessary
  • Show flexibility and performs assigned tasks outside of normal job duties

Preferred Requirements:

  • Experienced in healthcare supply chain and perioperative space preferred, not required
  • 2-4 years of system implementation experience working to install multiple applications in customer locations
  • Experience with CRM tools, preferably Salesforce CRM applications
  • Proven ability to maintain focus and work effectively with multiple demands
  • Strong client relationship skills
  • Must be able to recognize basic procedural issues as they arise, then escalate to the appropriate level
  • Ability to demonstrate learning agility and critical thinking skills and apply basic concepts in new situations
  • Proficient in the latest web technologies and working knowledge of various operating systems
  • Excellent analytical skills and time management skills
  • Excellent communication skills both verbal and written
  • Proficient using Microsoft Office Suite and iOS applications

Education:

  • High School Diploma or GED Equivalent Required in pursuit of higher education required, Bachelor’s Degree preferred

Experience:

  • 1-3 years’ prior experience required; 2-4 years’ experience preferred. Position training will be provided

Working Conditions

  • Communicate, educate, and/or train using PowerPoint presentations and live demonstrations to large groups of people
  • Constantly operates a computer and other mobile office equipment to perform work
  • Frequently travels by airplane, train or car as necessary to perform work at customer location
  • Generally, works in an office or hospital-based surgical or supply environment
  • Requires use of safety equipment that may include but not limited to face shield or goggles, non-slip shoes, gloves, mask, and other protective garments and equipment
  • Requires standing for extended period of time with frequent stretching, reaching, walking and stooping, pushing and/or pulling

Physical Requirements

Physical Demands:

The Physical demands described within are representative of those that must be met by an employee to successfully performs the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Individual must be able to lift, bend at waist, and alternate between periods of sitting and standing following all safety guidelines as outlined by the customer and VantEdge One Group.

  • Prolonged standing with occasional walking (frequent)
  • Repetitive motions requiring use of both wrists and hands as well as fingers (frequent)
  • Low level positions: squatting, kneeling, and crouching (frequent)
  • Use of ladders and step stools up to 8 steps high (frequent)
  • Able to lift and carry items up to 25 pounds (occasional)

Benefits

VantEdge One Group offers a competitive compensation and benefits package including medical, dental, and vision coverage to employees and dependents; a Simple IRA plan with a generous employer match; a generous Paid Time Off policy.

VantEdge One Group is fully committed to providing equal employment opportunity in recruitment, employment, compensation, benefits, promotions, transfers, education and all other terms of employment. VantEdge One Group will not discriminate on the basis of age, race, color, gender, marital status, sexual orientation, gender identity, national origin, religion, Vietnam era of veteran status, physical or mental disability, creed, citizen status or any other status protected by federal, state of local law. We endeavor to maintain a drug-free workplace.

Position Title:Project Associate, VantEdge One Group
Reports To:Consultant, VantEdge One Group
Location:Chicago, IL

Job Purpose

The Project Associate for VantEdge One Group is a key member to engagement projects and technology system implementations at our customer locations. The Project Associate, reporting to the engagement Consultant leader at each location, will perform elementary and foundational components of hospital-based projects including, but not limited to data capture, information gathering, and support staffing all while ensuring the quality, accuracy and integrity of the project deliverables.

While working as part of a team or independently, the Project Associate will travel to customer locations typically leaving on Sunday or Monday and returning on Thursday. Some weekend and evening shifts will be required for customer-specific implementation projects. While traveling for an engagement, lodging, transportation, and supplemental meals are provided.

As part of this position, VantEdge One Group will provide:

  • On-the-job paid training
  • Opportunity for advancement
  • Competitive team atmosphere
  • New job locations daily

Duties and Responsibilities

Engagement and Project Support:

  • Task-specific data entry using a PC tablet or iPad system
  • Collection and organization of project documents
  • Support staff for training coordination and facilitation
  • Manage project-related materials and equipment
  • Follow project guidelines as assigned with minimal instruction
  • Train and assist project team members on project-related tasks, duties, or responsibilities

Qualifications

Basic Requirements:

  • 18 years of age or older
  • Possess a valid driver’s license with a good driving record
  • Current permanent U.S. work authorization required
  • Willingness and ability to travel every week
  • Multi-task, and work in fast-paced environment
  • Work as a member of a team as well as be a self-motivator with ability to work independently
  • Ability to work assigned shifts on a flexible schedule with varying hours; Work extended hours as necessary
  • Ability to constantly walk, move about and bend as well as frequently climb and reach with or without reasonable accommodation
  • Professional and respectful of self and others
  • Provides excellent customer service
  • Excellent communication skills
  • Show flexibility and performs assigned tasks outside of normal job duties
  • Ability to interact with leadership and coworkers in a professional, courteous manner
  • Requires excellent visual acuity and manual dexterity.

Preferred Requirements:

  • Proficiently use Microsoft Office Suite: preferably Word and Excel
  • Prior experience in the healthcare fields
  • Prior experience with inventory is desired

Education:

  • High School Diploma or GED Equivalent

Experience:

  • No prior experience required. Position training will be provided.

Skills:

  • Show attention to detail and accurately input data.
  • Basic knowledge of Microsoft Office Suite including: Word and Excel
  • Perform basic mathematical skills and be a problem solver
  • Knowledge and/or use of mobile technologies (PC tablets and iPads)

Accountabilities:

  • Participation in professional growth and development by attending in-services and training sessions.
  • Must adhere to regular and predictable attendance.

Working Conditions

  • Constantly operates a computer and other mobile office equipment to perform work
  • Frequently travels by airplane, train or car as necessary to perform work at customer location
  • Generally, works in an office or hospital-based surgical or supply environment
  • Requires use of safety equipment that may include but not limited to face shield or goggles, non-slip shoes, gloves, mask, and other protective garments and equipment
  • Requires standing for extended period of time with frequent stretching, reaching, walking and stooping, pushing and/or pulling

Physical Requirements

Physical Demands:

The Physical demands described within are representative of those that must be met by an employee to successfully performs the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Individual must be able to lift, bend at waist, and alternate between periods of sitting and standing following all safety guidelines as outlined by the customer and VantEdge One Group.

  • Prolonged standing with occasional walking (frequent)
  • Repetitive motions requiring use of both wrists and hands as well as fingers (frequent)
  • Low level positions: squatting, kneeling, and crouching (frequent)
  • Use of ladders and step stools up to 8 steps high (frequent)
  • Able to lift and carry items up to 25 pounds (occasional)

Benefits

VantEdge One Group offers a competitive compensation and benefits package including medical, dental, and vision coverage to employees and dependents; a Simple IRA plan with a generous employer match; a generous Paid Time Off policy.

VantEdge One Group is fully committed to providing equal employment opportunity in recruitment, employment, compensation, benefits, promotions, transfers, education and all other terms of employment. VantEdge One Group will not discriminate on the basis of age, race, color, gender, marital status, sexual orientation, gender identity, national origin, religion, Vietnam era of veteran status, physical or mental disability, creed, citizen status or any other status protected by federal, state of local law. We endeavor to maintain a drug-free workplace.

Position Title:Office Manager, VantEdge One Group
Reports To:Managing Partner, VantEdge One Group
Location:Chicago, IL

Job Purpose

VantEdge One Group is seeking an experienced consulting services Office Manager to support management and operations functions of the firm. The Office Manager must be a highly-motivated professional with great communication skills and understanding of office management, financial management, and client services guidelines. This role is responsible for day-to-day office administration, billing, human resources, and technology management as well as organizing key information structures. The Office Manager plays an integral support role within the operations team to highlight areas of organizational improvement and implement best practice policies, procedures, and operational processes.

The Office Manager will perform a wide range of administrative and executive support-related tasks and works independently with little or no supervision. This team member must be exceedingly well-organized, flexible and enjoy the administrative challenges of supporting an office of diverse people, processes, and technologies. The successful Office Manager is results-oriented, has strong decision-making skills, is a creative problem solver, is self-motivated and able to lead in a team environment working effectively at all levels of the organization.

Duties and Responsibilities

Financial Management:

  • Keeps management informed by reviewing and analyzing annual budget line items; scheduling expenditures; analyzing variances; identifying trends; and summarizing information;
  • Manages and negotiates the purchase of supplies, furniture, equipment, etc., for the entire staff in accordance with company purchasing policies and budgetary restrictions;
  • Manage relationships with vendors and service providers ensuring that all items are invoiced and paid on time

Duties and Responsibilities

Financial Management:

  • Keeps management informed by reviewing and analyzing annual budget line items; scheduling expenditures; analyzing variances; identifying trends; and summarizing information;
  • Manages and negotiates the purchase of supplies, furniture, equipment, etc., for the entire staff in accordance with company purchasing policies and budgetary restrictions;
  • Manage relationships with vendors and service providers ensuring that all items are invoiced and paid on time

Back Office Support:

  • Maintains office services by organizing operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions;
  • Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments;
  • Perform Contract Administration: including printing, signing, scanning & tracking;
  • Manage documentation requests for project starts; determine requirements, make request, log & send to customer;
  • Support Executive team with insurance and business license(s) renewals, banking & tax documentation requests; and miscellaneous tasks regarding VantEdge One Group’s business operations

Human Resources:

  • Manage new employee recruitment and onboarding processes;
  • Maintain and ensure personnel records are up-to-date and secure (vacation/sick days, suspension notification, etc.);
  • Research and answer any employee payroll and benefits questions;
  • Manage Employee Training Process: keep track of meetings, topics, attendees, and reporting;
  • Completes operational requirements by scheduling and assigning employees; following up on work results

Office Administration:

  • Organize and schedule meetings and appointments;
  • Provide general support to visitors;
  • Answer phones and call routing as needed;
  • Maintain company files & documents;
  • Maintain office equipment, including purchases, maintenance, & IT support coordination;
  • Process miscellaneous operations tasks as needed

Technology Administration:

  • Support the onboarding and training of employees with technology and software solutions;
  • Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the Office Manager for this job. Duties, responsibilities and activities may change at any time with or without notice.

Qualifications

Basic Requirements:

  • Current permanent U.S. work authorization required
  • Knowledge of basic accounting principles, including AR, AP, & General Ledger;
  • Software experience with Financial Accounting solutions and Excel;
  • Basic Office Management experience, including filing, inventory management, answering phones, & miscellaneous office tasks;
  • Knowledge of office administration, including software experience with MS Excel, Word, and PowerPoint;
  • Excellent communication skills and phone customer service experience with high level professionals;
  • Ability to multi-task and work independently in a fast-paced environment;
  • Work extended hours as necessary

Education:

  • Bachelor’s degree or equivalent.

Experience:

  • Recent healthcare consulting experience in a team-based professional services firm environment is s plus;
  • At least two years of previous experience in office management; Professional and consulting services office management experience preferred;
  • Experience in supporting a fast-paced, technology-oriented environment

Skills:

  • Proven office management, administrative or assistant experience;
  • Knowledge of office management systems and procedures;
  • Excellent time management skills and ability to multi-task and prioritize work;
  • Attention to detail and problem solving skills;
  • Excellent written and verbal communication skills;
  • Strong organizational and planning skills;
  • Proficiency in MS Office;
  • Proficiency in iOS platforms and systems

Attributes:

  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies;
  • Participates as needed in special department projects;
  • Contributes to team effort by accomplishing related results as needed

Working Conditions

  • Operates in a professional office environment; routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines
  • Work as a member of a team as well as be a self-motivator with ability to work independently
  • Constantly operates a computer and other office equipment to coordinate work

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Physical Demands:

This position requires the ability to occasionally lift office products and supplies, up to 20 pounds. Additional requirements include:

  • Standing
  • Walking
  • Climb-Stairs
  • Sitting
  • Finger/Hand Dexterity
  • Talking
  • Hearing
  • Seeing

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